Schema Therapy Society e.V. (ISST) - ISST Executive Board Meeting Minutes

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ISST Executive Board Meeting Minutes

02 Nov 2021 7:30 PM | Leonardo Mendes Wainer (Administrator)

Meeting Minute Summaries May – October 2021

May 13, 2021
· Update on Summit Planning- on track
· Update on new ISST Website development
o Hosted in Germany
o 3-4 months to finish
· Media Committee
o Agreement that Secretary will help recruit committee, then pass chair position to EB Media Coordinator
· Training
o Addressing questions re: online training
o Possibility of ISST approving training in specializations
o Explore proposal of having members who give continuing education trainings submit yearly report including content taught, for approval
· Certification
o Need to further explore cross-border practice of ST, eg: member trained in one country practicing in another
· Webinar Committee
o Expanding diversity of membership
o Starting unique zoom account
o Project to build catalog of webinars
June 10, 2021
· General Items
o Question of member payment from countries facing sanctions
o Update of EB election rules presented to EB for review
· Summit
o Coordination of work
o When to begin planning 2022
· Website
o New ISST Instagram account going well
o Board agrees to policy of ISST account not following people or groups on social media, for risk of appearing to support
o Board reviews and approves new website wireframe
· Research and Science
o ISST Literature Reference Inventory being standardized by format included in a reference management software program, soon to be available for members.
· Committees
o Vice President and Secretary will be updating regulations regarding management of committees
July 8, 2021
· General Items
o Question of EB as review panel for Ethics Committee, vs individual members playing this role
o Need to establish “standardized permission to record sessions” document
§ ISST lawyer to review
§ Clause respecting local privacy regulations
o Review and Update ISST admin staff management process
o EB votes to approve new election rules
o Discussion of whether to change EB term of service from 2 years to 4
§ Allows for board to learn how to do job and then have longer period of effective work
§ Concerns raised re: 4 year term being too much power and influence
o Summit
§ Overall feedback on summit was positive
§ Budget: “we broke even”
§ Budget: concern raised for improving summit potential for raising revenue to account for additional expenses related to in-person and online formats in future
§ Review of improving options for translating and interpreting summit presentations to make them more accessible.
o Training and Certification
§ EB review of policy for training online
o Committees
§ Update on proposal to establish Diversity, Equity, Inclusion (DEI) Committee
§ Committee would survey members regarding both member demographics and client demographics
§ Vice President and President to join Secretary in task force to establish mission and ground rules of DEI committee prior to starting committee business.
August 13, 2021

General Items
· conference 2022 - dates and preparation
o initial review of final 2021 summit financials
o “ambient” expense, entertainers, yoga, dance classes
o Let’s consider the use and value of ambient expenses for next year
o Majority vote to cut some of these expenses
o We will review and confirm next meeting
o Need to call for submissions for 2022
§ Agreement that conference will either be hybrid or full online
§ We have 2022 dates on website
§ June 15-18 2022
§ Need a theme- we agree to consider and review next meeting.
· Autonomy, connection, competency (covid resilience, as well as core needs)
· Question on the use of ISST logo and the possibility of a financial support of ISST for a conference
o Can’t use logo if you are not an approved training program.
o Conference Review Process
§ How will you use the logo (ISST supported)
§ Submit any promotional materials (web page, etc)
§ Submit overview of presenters and conference topics.
Website/Media
· Updates on the new website.
o Website may be complete in one month
o Asking about role of ISST App
§ Notifications for new material going on website
§ No need to duplicate actions already available on the website formatted for mobile use
§ App for members only
§ Complete forms as one helpful function? Data protection laws may be issue
§ Could help with conference audience
§ LM will follow up with designers and address by email with board.
Research and Science
· The research team will provide the ISST bibliographic electronic collection for Citavi (https://www.citavi.com/en/download) only, even though Mac users have to use a parallels desktop.
· Also we decided to put a word version of the schema therapy literature on the website.
Training and Certification
· online training policy
o to be reviewed by Vice President and confirmed.
· recording sessions document
o ISST template? Board will review draft
· CE restrictions on online recorded content vs live online and participatory? What will stance be going forward?
o Board will review and confirm approval of recommendations
Committees
· Update on DEI committee and member survey
o President, VP and Secretary will draft initial structure, agenda and guidelines, with intent of passing to group of members interested in participating in DEI committee.
September 9, 2021

General Items
· Question of naming TCAB chairs.
o Confirmation that EB is charged with naming new members.
o EB will get list of open chair seats to fill
Website/Media
· Need for additional board meetings dedicated to reviewing website.
· Updates on the new website, review of updated webpages
o Multiple country/state option for find a therapist? Should be OK.
· Advertising and Listserv
o This is regulating and organizing a policy regarding advertising for training programs
o People will be gently discouraged if they use listserv to advertise training program and directed to use website.
Conference
· “ambiance” costs at 2021 Summit
o Board agrees to eliminate “ambiance” costs from upcoming conferences due to online element introduced
§ To include live music and yoga
· 2022 dates: Conference Dates
o June 15-18

VP to confirm dates with planners

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ISST Executive Board Meeting Minutes

02 Nov 2021 7:30 PM | Leonardo Mendes Wainer (Administrator)

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